On-call rota generator

How to create your on-call rota

1. Enter member names in the order people should take turns. Use Add member or Remove to edit the team, up to 50 members. Each member needs a name. Use Remove to take someone out of the rota. Use initials if a name would reveal private details.
2. Choose daily, weekly or custom blocks. For custom, enter 1 to 366 whole days per turn, then enter the first start date. The first name covers the first block.
3. Set the local handover time. For weekly blocks, the handover day follows the first start date automatically. Changing the day moves the date within the same Monday-to-Sunday week, except at the supported date limits.
4. Choose the calendar year and review coverage and blocks starting in that year. On a phone, move between weeks.
5. Save on this device, share a settings link, print the full rota, or download continuous calendar events and a spreadsheet.

How it works

Each block goes to the next name, returning to the first name after everyone has had a turn. A daily block finishes at the same local time the next day; a weekly block finishes seven calendar days later. A custom block finishes after your chosen number of calendar days. The end is the next person's handover, so adjacent blocks do not overlap.

The selected year includes every full block that overlaps it, including a block that began in the previous year or finishes in the next. Counts include only blocks starting during the selected year. Carry-in coverage is displayed separately and is not counted as another start.

Changing the displayed year keeps the queue anchored to the original first date. Dates and times before that first start have no assigned coverage. Equal turns do not establish equal workload, pay or availability: the rota does not include leave, holidays, absence or swaps.

Times use your local clock. Calendar exports use floating local timestamps without a fixed time zone, so check your calendar app after import, especially around daylight-saving changes. Weekly and custom blocks are continuous events rather than separate daily shifts.

Your settings stay in this browser unless you choose to share or export them. Anyone with a share link can read the names and settings it contains. Deleting the saved rota does not delete downloaded files, printed copies or imported calendar events.

Worked example

Six people take weekly turns from Monday, 4 January 2027 at 09:00. Person 1 returns on Monday, 15 February. There are 52 starts in 2027: persons 1 to 4 have nine each, and persons 5 and 6 have eight each. The final block starts on 27 December 2027 and ends on 3 January 2028 at 09:00.

Common questions

Related tools

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• Team rota generator